Fill Your Notarized Odometer Statement Template

1. Incomplete Information: Failing to fill in all required fields, such as the owner's name, vehicle details, or mileage, can lead to delays or rejections.

2. Incorrect Mileage: Entering the wrong mileage can create legal issues. Always double-check the odometer reading before submitting.

3. Missing Notary Signature: The form must be signed by a notary public. Omitting this step invalidates the document.

4. Wrong Date: Ensure that the date of signing is accurate. An incorrect date can raise questions about the validity of the statement.

5. Neglecting to Include VIN: The Vehicle Identification Number (VIN) is crucial for identification. Omitting it can lead to complications in the vehicle transfer process.

6. Not Using the Correct Form: Make sure you are using the latest version of the Notarized Odometer Statement form. Outdated forms may not be accepted.

7. Failure to Verify Identity: The notary must verify the identity of the signer. If this step is overlooked, the document may be challenged.

8. Using a Non-Notary: Only a licensed notary public can notarize the document. Using someone who is not authorized can invalidate the form.

9. Not Keeping Copies: Always keep a copy of the completed form for your records. This can be useful in case of disputes or questions later.

10. Ignoring State Requirements: Each state may have specific regulations regarding odometer disclosures. Familiarize yourself with your state's requirements to avoid issues.

Filling out and using the Notarized Odometer Statement form is an important process when transferring vehicle ownership. Here are six key takeaways to keep in mind:

• Accurate Information: Ensure that all fields are completed accurately, including the mileage, year, make, model, and Vehicle Identification Number (VIN). Inaccuracies can lead to complications.
• Notary Requirement: A notary public must verify the document. This step is crucial as it adds a layer of authenticity to the statement.
• Signature of the Owner: The registered owner must personally appear before the notary and sign the document. This confirms their agreement to the odometer reading.
• Evidence of Identity: The notary will require satisfactory evidence of identity from the owner. This can include a driver's license or other government-issued identification.
• Retention of Records: Keep a copy of the notarized statement for personal records. This may be useful for future reference or in case of disputes.
• Expiration of Notary Commission: Be aware that the notary's commission has an expiration date. Ensure the notary's commission is valid at the time of notarization.

When filling out the Notarized Odometer Statement form, it's important to follow specific guidelines to ensure accuracy and compliance. Here’s a list of things you should and shouldn’t do:

• Do provide accurate mileage information. Double-check the odometer reading before writing it down.
• Do ensure all fields are filled out completely. Missing information can delay processing.
• Do sign the form in the designated areas. Your signature confirms your acknowledgment of the information provided.
• Do use clear and legible handwriting. This helps prevent misunderstandings and errors.

• Don't leave any blank spaces. If a field doesn't apply, mark it as "N/A" instead of leaving it empty.
• Don't alter any information once it has been written. If a mistake occurs, start with a new form.
• Don't forget to have the document notarized. A notary’s signature is essential for validation.
• Don't rush through the process. Take your time to ensure everything is correct before submission.

Misconceptions about the Notarized Odometer Statement form can lead to confusion for vehicle owners and buyers. Here are ten common misconceptions clarified:

1. Notarization is optional. Many believe that notarization is not necessary for an odometer statement. In fact, certain states require notarization to ensure the authenticity of the document.
2. Any notary can complete the form. Some think that any notary public can notarize an odometer statement. However, it is essential that the notary is authorized in the state where the transaction takes place.
3. The form is only for used vehicles. It is a common belief that the notarized odometer statement is only needed for used cars. New vehicles may also require this statement in certain situations, particularly if they are being sold privately.
4. Only the seller needs to sign. Many people assume that only the seller must sign the form. However, both the seller and the buyer may need to sign to validate the transaction.
5. The odometer reading can be estimated. Some individuals think they can estimate the odometer reading. It is crucial that the reading is accurate and reflects the true mileage of the vehicle.
6. Notarization guarantees the accuracy of the odometer reading. A common misconception is that notarization ensures the odometer reading is correct. Notarization only verifies the identity of the signer, not the accuracy of the mileage.
7. It is a federal requirement. Some believe that a notarized odometer statement is a federal requirement. In reality, requirements vary by state, and not all states mandate this document.
8. The statement is only needed for sales. There is a belief that the notarized odometer statement is only necessary during the sale of a vehicle. It may also be required for transfers or gifts of vehicles.
9. It can be filled out after the sale. Many think they can complete the form after the sale is finalized. It is important to fill out the statement at the time of the transaction to ensure accuracy.
10. There is a standard format for all states. Some individuals assume that the notarized odometer statement follows a uniform format across all states. In reality, each state may have its own specific requirements and forms.

The Notarized Odometer Statement form is often used in conjunction with several other documents during vehicle transactions. Each of these documents serves a specific purpose and helps ensure that the sale and transfer of ownership are conducted smoothly and legally.

• Title Transfer Document: This document officially transfers ownership of the vehicle from the seller to the buyer. It includes details such as the vehicle identification number (VIN), the names of the buyer and seller, and their signatures. Completing this document is essential for the buyer to register the vehicle in their name.
• Bill of Sale: A bill of sale serves as a receipt for the transaction. It outlines the terms of the sale, including the purchase price, date of sale, and a description of the vehicle. This document can provide proof of ownership and is often required for registration purposes.
• Florida Sales Tax Form: This essential form, used to report sales and use tax collected, ensures compliance with state regulations. Businesses can find more information and the necessary form at Florida Documents.
• Vehicle Registration Application: This form is submitted to the Department of Motor Vehicles (DMV) to register the vehicle in the new owner's name. It typically requires information such as the buyer's address, the vehicle's VIN, and proof of insurance.
• Emissions or Safety Inspection Certificate: Depending on state regulations, a vehicle may need to pass an emissions or safety inspection before it can be registered. This certificate confirms that the vehicle meets the necessary environmental and safety standards.

These documents collectively support the legal transfer of vehicle ownership and help protect the rights of both the buyer and the seller. Properly completing and filing these forms is crucial for a successful transaction.

• Vehicle Title: A vehicle title serves as proof of ownership. It includes details about the vehicle, such as the VIN and mileage. Like the Notarized Odometer Statement, it requires accurate information to prevent fraud during the transfer of ownership.

• Bill of Sale: This document outlines the terms of the sale between a buyer and seller. It typically includes the sale price, vehicle details, and signatures from both parties. Similar to the Notarized Odometer Statement, it confirms the transaction and ownership transfer.

• Power of Attorney: This document allows one person to act on behalf of another in legal matters. When selling a vehicle, a Power of Attorney may be required to authorize someone to sign documents, including odometer disclosures.

• Vehicle Registration: This document is issued by the state to confirm that a vehicle is registered for use on public roads. It contains details about the vehicle and its owner, similar to the information found in the Notarized Odometer Statement.

• Certificate of Origin: This document is issued by the manufacturer and provides proof of the vehicle's origin. It is essential for new vehicles and contains information about the vehicle, much like the Notarized Odometer Statement.

• Transfer of Title Form: This form is used to officially transfer ownership of a vehicle from one party to another. It requires similar information as the Notarized Odometer Statement, including the VIN and mileage.

• Odometer Disclosure Statement: While similar in name, this document is often used in transactions where notarization is not required. It serves the same purpose of disclosing the vehicle's mileage to prevent fraud.

• Insurance Declaration Page: This document provides a summary of coverage for a vehicle. It typically includes the VIN and may also state the mileage, similar to the Notarized Odometer Statement.

• North Carolina Motorcycle Bill of Sale: This form is essential for documenting the sale of a motorcycle in North Carolina, similar to the other documents listed, and can be found at motorcyclebillofsale.com/.

• Affidavit of Ownership: This sworn statement confirms that the signer is the rightful owner of the vehicle. It may be used in cases where the title is lost or not available, paralleling the verification aspect of the Notarized Odometer Statement.

• Smog Certification: This document certifies that a vehicle meets environmental standards. While it focuses on emissions, it also includes vehicle details like the VIN, similar to the information required in the Notarized Odometer Statement.

Detailed Instructions for Writing Notarized Odometer Statement

After completing the Notarized Odometer Statement form, the next step involves submitting it to the appropriate authority or party involved in the transaction. Ensure that all information is accurate and legible to avoid any delays.

1. Begin by entering your name in the space provided after "I, ____________________________,".
2. Fill in the state where you are a Notary Public in the designated area: "in the state of ______________________,".
3. Next, provide the county where you are located: "in the county of _________________,".
4. Indicate the mileage of the vehicle in the blank next to "the mileage of _______________ (miles)".
5. Specify the year of the vehicle in the space labeled "this__________ (year)".
6. Enter the make of the vehicle in the blank next to "________________ (make)".
7. Fill in the model of the vehicle after "_________________ (model)".
8. Provide the Vehicle Identification Number (VIN) in the space labeled "_____________________________ (VIN)".
9. Write the name of the vehicle owner in the area after "belonging to ____________________________".
10. Fill in the date of the statement in the format "this _______ day of _____________, 2015".
11. Have the registered owner sign their name in the space marked "_____________________________, owner".
12. Below the owner's signature, the Notary Public should sign their name in the designated space "__________________________________".
13. Indicate the date of notarization next to "Date S E ___________________".
14. Finally, the Notary Public should fill in the expiration date of their commission in the area labeled "My commission expires on ____________________".